Frequently Asked Questions
2. From “Patient list” Select an existing patient or create a new Patient.
3. In Patient folder Select “Soap Notes” then “Create Soap Notes”
4. Select relevant Template from “Note Template” search box on the top right of the page.
5. f you like, you can add a “Note title” to your Instant Soap Note.
6. Adjust “Date” “time” and edit as you desire.
If you are not able to see the templates, please log out of the app and log back in. The templates should update automatically upon a successful login.
a) re-launching App
b) checking Store for Update version
c) manual syncing (See next question)
d) delete the App and re-install (your data is preserved on the server and will be sync’d when you log back in with your user email ID)
How is my data synchronized from and to my device with Amazon servers and is my information private?
a) Manual syncing – At the top right of the home screen there is an image of cloud with a “down-arrow” representing manual downloading of data from the server to your device(s).
You can cause the download/updating of data on your device anytime, by manually by tapping the Manual Sync icon. This is useful if you want to access your application (and data) from a second device, or multiple devices (whether smartphone, tablet, Apple or Android).
b) Auto-syncing – The Application auto syncs, updating your data to the secure Amazon servers whenever you create a sentence, create a new client, or when saving a note.
The Application automatically downloads to your device any updated data whenever you log into the app.
“It is recommended to Log Out of your device if you plan to log-in from another device, in order to ensure that the device data will be backed up on the servers, which in turn will be accessed by the new device.”
c) Privacy: When you generate a Note, the created Note is not stored on the Amazon servers, rather they are created in real time only by the users and removed after being emailed. Similarly, the Activity Reports are generated in spreadsheet format as needed by the user during Viewing, exporting/emailing and are removed after being emailed.
We are considering alternatives to allow for multiple users on the same device.
- In the Patient’s folder you can select a previous Note by Date and/or Title. The Duplicate feature copies that Note and enables the Editing of any part of your new Soap Notes, including Patient Name, Date, Note Title, Services, Fees and/or other information.
- In the Activity Report you can search by Note Title and Patients, and identify a Note to be Duplicated (“1”).
- Accordingly, we recommend you consider adding Note Titles when creating Soap Notes for different conditions such as chronic low back pain, tennis elbow, sprains and strains of the neck, whiplash, etc. Some users actually create sample Soap Notes for different conditions identifying these by Note Titles and fictitious Patient Names – which they can easily pull up, duplicate and edit.
If working for Clinics, Spas or if self-employed in different locations – by identifying services and fees, these are reflected in the Activity Reports, providing an excellent organizational tool for record keeping, summarizing information required for billing, income taxes and more. In the User Profile you can add multiple clinics, services and fees.
We recommend that you add services and associated fees to your user profile.
By setting it up once, you can select the appropriate service and fee while creating your Soap Note using the Services Icon.
However, you can also add Service Titles, Note Titles, fees and duration when creating a new Soap Note or at any stage of generating the Note.
Services and Clinics may added when adding a New Patient, under the User Profile, or using the “Services” icon while creating Soap Notes.
b) Activity Reports: you can export/email in spreadsheet format the Activity Report
We are developing a “Direct-To-Print” feature.
a) Horizontal viewing mode (more suitable for use with a Tablet Keyboard)
b) importing information from a formatted patient file created, available on your computer
c) importing scanned documents (using camera function on your smartphone, and/or scanned documents)
How-To Gallery
3D Anatomy. Tapping and selecting on 3D body (skin, muscle layers, bones and joints displays medical selection name at top right (with “undo” feature)
Rotate model to any angle and zoom in/out.
Navigate, add sentences and auto-generate any part of your Soap Note using S.O.A.P icons on the left. Access client details & your user profile. Add Services and Fees. “Export” icon lets you email your notes. Modality icon. Add Modalities to your Soap Notes by using the many modality options. Symptom Pins Icon. Allows you to pinpoint conditions on the 3D body.
Automatic professional sentence creation
Preview your Soap Notes anytime when creating them.
Edit and add comments anytime When creating your Soap Notes.
Patient Folders display Soap Note history. Note: You can enter Title Descriptions for subsequent searching or Activity Report summaries.
Duplicating Options
Editing Options
Adding Symptom Pins to 3D body: Symptom Pins appear on 3D body in Soap Notes (US) and Treatment Notes (Canada)
Activity Reports At a glance. A clean, detailed log of your daily activities and your patient treatments. Access anytime, anywhere. Export and email your selections in spreadsheet format. Review patient activities, treatments and fees. Search, filter and sort by Patients, Dates, Note Title, and Clinics. This tool is useful if you want to compare different patient treatment progress with the same condition.
Export enables you to email your Soap Notes to yourself or third parties.
Printing of your Soap Notes
Printing of your Soap Notes